From garden-style and townhouse to commercial and high-rise, we understand the distinctive needs of condominium associations. Comsource always establishes a healthy balance between the board of directors, residents and management team. We take a proactive role in ensuring your property is impeccably maintained, financially sound and efficiently run.
Property Management
- Inspect the communities on a routine basis for cleanliness, mechanical issues, fire safety and any necessary repairs
- Recommend long and short-term maintenance to the common areas and recreational amenities
- Oversee large maintenance projects including, but not limited to, mold, asbestos, water infiltration, technical re-roofing, structural problems and life safety issues
- Incorporate sustainable building practices and green technology; Comsource is a member of the U.S. Green Building Council and is active in supporting sustainable design
- Contract scope creation, negotiation, award, and supervision of only contractors who are insured licensed and bonded; engineering services available on a retainer basis
- 24-hour answering service and staffing on a temporary and permanent basis
- Maintain 24-hour live emergency service, 365 days a year
Financial
- In-house financial capabilities (accounts payable, accounts receivable and cash management)
- Payroll administration and benefits packages for association employees
- Provide financial reports to the board by the 15th of each month for the previous month’s activities
- Monitor delinquent accounts through the board’s collection policy
- Collect all assessments as they become due and payable via coupon, direct deposit, directly at the management office or credit card as per the association’s policy
- Utility consumption analysis and bulk purchasing
- Negotiate all additional sources of income for the benefit of the association
Administrative
- Maintain owner/resident records as well as association records
- Develop operation manuals, personal manuals and policy resolutions
- Meet with the board on a scheduled and ongoing basis as well as administer the board’s annual meeting
- Respond to correspondence on the association’s behalf
- Maintain and archive legal documents, deeds, construction plans and governing documents
- Participate as required in litigation or alternative settlement mechanisms
- Act as board liaison with the association attorney, auditor, financial advisor or other professional advisors
- Develop and maintain the association’s website to keep owners/residents informed
- Enforce the rules and regulations of the association
- Provide any additional services which can be tailored to your association