As managing agent, Comsource Management will serve the Board of Directors and Owners as Agent, Consultant and overall Administrator of the Association.

Comsource always establishes a healthy balance between the board of directors, residents and management team. We take a proactive role in ensuring your property is impeccably maintained, financially sound and efficiently run.

Online Services

Comsource offers community association homeowners and board members cutting-edge, web-based features specific to our industry.

    Homeowners served by Comsource Management have access to a number of convenient features. Via a secure association website they may:

  • Make online assessment payments
  • View real time account status 24/7
  • Easily find association rules and regulations—with just a few keystrokes
  • Create and send maintenance request via an online form without ever picking up the phone
  • View a calendar of upcoming association events
  • Reserve amenities such as the pool and community room
  • Access concierge services online to shop for proven service providers
  • Purchase resale documents and download them instantly

    Comsource Management’s unique online services give your association board access to these and many other features, 24/7.

  • Receive instant notification when new management reports are ready to view
  • Track current violations
  • Produce meeting minutes during board meetings using a template format— or create the minutes off-line and upload them later
  • View past meeting minutes, agendas, and management reports online
  • See real time assessment account status
  • Send communications to homeowners via email or hard copy. The system knows who gets email and who requires postal delivery. It automatically prepares messages in the correct format!
  • Contract with preferred and approved vendors online

Property Management:

  • Inspect the communities on a routine basis for cleanliness, mechanical issues, fire safety and any necessary repairs
  • Oversee large maintenance projects including, but not limited to, mold, asbestos, water infiltration, technical re-roofing, structural problems and life safety issues
  • Incorporate sustainable building practices and green technology; Comsource is a member of the U.S. Green Building Council and is active in supporting sustainable design
  • Contract scope creation, negotiation, award, and supervision of only contractors who are insured licensed and bonded; engineering services available on a retainer basis
  • 24-hour answering service and staffing on a temporary and permanent basis
  • Maintain 24-hour live emergency service, 365 days a year

Financial:

  • In-house financial capabilities (accounts payable, accounts receivable and cash management)
  • Payroll administration and benefits packages for association employees
  • Provide financial reports to the board by the 15th of each month for the previous month’s activities
  • Monitor delinquent accounts through the board’s collection policy
  • Collect all assessments as they become due and payable via coupon, direct deposit, directly at the management office or credit card as per the association’s policy
  • Utility consumption analysis and bulk purchasing
  • Negotiate all additional sources of income for the benefit of the association

Administrative:

  • Maintain owner/resident records as well as association records
  • Develop operation manuals, personal manuals and policy resolutions
  • Meet with the board on a scheduled and ongoing basis as well as administer the board’s annual meeting
  • Respond to correspondence on the association’s behalf
  • Maintain and archive legal documents, deeds, construction plans and governing documents
  • Participate as required in litigation or alternative settlement mechanisms
  • Act as board liaison with the association attorney, auditor, financial advisor or other professional advisors
  • Develop and maintain the association’s website to keep owners/residents informed
  • Enforce the rules and regulations of the association
  • Provide any additional services which can be tailored to your association

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